888.678.7282    Get SUPPORT

Strata Information Technology Blog

Tip of the Week: How to Use PowerPoint More Efficiently

Tip of the Week: How to Use PowerPoint More Efficiently

When there is a need to create a presentation, one solution is common enough that its name has become synonymous with the presentation itself: PowerPoint. Not only does this Microsoft Office staple have plenty of features for a user to leverage, it also provides a considerable amount of shortcuts and time-saving tricks. This week’s tip will dive into some of these tricks.

Changing Your Object Defaults
PowerPoint offers a lot of ways to personalize the aesthetic of your presentation, which can help you create a recognizable, identifiable appearance for your company and its brand. However, if you have to reformat every object you create in your presentation, it will be easy to become overwhelmed and frustrated. The easiest way to simplify and streamline this task is to tweak your object default settings.

For instance, let’s say you wanted to reconfigure the text boxes to match your company’s branding a little better. Your first step would be to create a text box and edit it to match the formatting that you want the rest to mimic. Once you’ve done so, right-click on the text box and select Set as Default Text Box from the menu that pops up. After this process is completed, the rest of the text boxes you add to that particular presentation will feature your revised formatting.

Finding an Object
By the time your presentation starts to take shape, chances are good that you’ll have quite a few objects to contend with - enough to make finding a particular one difficult. This is especially true when objects have been grouped together. However, there is a simple means to cycle quickly through these objects until you find the one you’re looking for.

All you have to do is press Tab. This will select each element on the page in sequence, even those that have been grouped together. As a result, you have a simple means of getting at objects that may not be easily accessible otherwise.

Leverage Templates
As a way to save a user time and effort, PowerPoint includes the capability to apply a template to a presentation, greatly reducing or eliminating the time it takes to format the presentation’s appearance. This is exceptionally useful if a presentation needs to be ready sooner than later, and gives it a clean appearance.

However, there are a few potential issues with this approach. The presentation most likely won’t match your company’s branding, lessening your ability to associate its impact with your business. Secondly, a sharp-eyed prospect may be able to spot a pre-built template from Microsoft, diminishing how impressive they find your presentation and the information it offers.

A relatively easy fix is to take the time and create a customized template that matches your branding, although this will take a considerable amount of time to accomplish. If you can spare the time, it may not be a bad idea to create a template that you can use in the future and save time later. If not, focus on using the generic template to deliver the best, most informative presentation that you can. The advice and knowledge you’re sharing is the more important consideration, so if you can present it with passion, your audience shouldn’t mind a generic appearance too much.

What have you used PowerPoint to discuss in the past? Did you find a certain approach to be effective for you? Let us know in the comments, once you’ve subscribed to this blog!

How Sports Have Gotten Smarter
There’s a New Internet Explorer Zero-Day Threat in...
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Wednesday, January 16 2019
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Tip of the Week Security Technology Business Computing Best Practices Managed IT Services Privacy Cloud Network Security Internet Malware Cybersecurity Hackers Communications User Tips Backup Tech Term Ransomware Business Management Outsourced IT VoIP IT Support Microsoft Software Productivity Alert Smartphones Efficiency Productivity Passwords IT Services Browser Google Social Media Business Hardware Windows 10 Network Email Communication Data Small Business Data Backup Data Recovery Cloud Computing Phishing Holiday Users Save Money Hosted Solutions Mobile Device Smartphone Microsoft Office Business Continuity Android Vulnerability Miscellaneous Saving Money App Bandwidth Twitter Data Breach Collaboration Access Control Apps Internet of Things Networking Innovation Employer-Employee Relationship Applications Office 365 Patch Management Remote Monitoring Scam Settings Cybercrime BDR Government Wireless Workers Mobile Device Management Workplace Tips Wi-Fi Blockchain Excel Computer Company Culture Politics Law Enforcement Compliance Managing Stress Information Website Education Facebook Entertainment Vendor Management Recovery Maintenance Password Connectivity Spam Retail Managed IT Service Dark Web Office Mobile Devices Chrome Virus Personal Information BYOD Automation Remote Monitoring and Management Word Virtual Assistant Computers SaaS Antivirus Marketing How To Windows Sales Credit Cards Error Travel Digital Internet Explorer Television Information Technology Help Desk Encryption A.I. Staffing Regulation Physical Security Battery disposal Data Management Smart Technology Outlook WiFi Router Content Filtering Inventory Automobile Printer Troubleshooting HIPAA IT Management Sports HaaS Printer Server Tablet Dongle Gadget Touchscreen Live Streaming Edge Threat Synergy Biometrics Certification Movies Reporting Files Spyware Value Yahoo Business Intelligence Managed Service Upgrade Telephone Systems Data Protection Printers Plug-In Gmail Amazon VoIPMyths Remote Support Hard Drive Tech Terms Cleaning Mobility Knowledge Hard Drives Bring Your Own Device Current Events Shortcut Microsoft Office 365 WhatsApp Wireless Charging Leadership Access Data loss Medical IT HP DDoS Profitability Remote Control Computer Care Proactive IT VoIPSavings Processors Streaming Media Training Two-factor Authentication Comparison Technology Tips Avoiding Downtime Hybrid Cloud Net Neutrality CrashOverride Authentication Lead Generation Dark Data Staff RAM GDPR Emergency Telephony Document Management Database Disaster Recovery Eliminating Downtime Downloads Gaming Console Cortana Update Apple Security Cameras Tech Support Multi-Factor Security Specifications Backup and Disaster Recovery Cables Authorization News Unified Threat Management Analytics Managed Service Provider Websites Cost Management Microsoft Teams Scalability Phone System Storage Safety Licensing Voice over IP Paperless Office Tactics Wireless Internet Email Management Artificial Intelligence Managed IT Trends Video Games Google Maps e-waste Technology Efficiently The Internet of Things iPhone Gadgets Budget Hiring/Firing SSD Employer Employee Relationship Voice over Internet Protocol Worker Telephone System WannaCry IT budget Botnet PowerPoint VPN IaaS VoIP Competition eCommerce Customer Relationship Management Fun Machine Learning IP Address Telecommuting Paste Big Data Healthcare Customer Service G Suite Online Shopping Telecommute Managed IT Services Mobile Office Millennials Virtualization Mobile Security Domains Autocorrect Google Drive Laptop Printing Search Scheduling Unified Communications IT Support File Sharing User Tip Server Operating System Public Speaking Network Attached Storage Presentation Paper Emoji Instagram Lithium-ion battery Spam Blocking User Security Server Management Money Tip of the week Environment Samsung Hosted Solution Augmented Reality Wireless Technology 5G Ink IBM Business Technology Hacker Remote Computing Copy Wearables Conferencing Windows 10 Quick Tips

Newsletter Sign Up