888.678.7282    Get SUPPORT

Strata Information Technology Blog

Tip of the Week: How to Simplify Your Inventory Management

Tip of the Week: How to Simplify Your Inventory Management

It doesn’t matter how large your company is, or how much information technology that you have to maintain and collect, keeping it organized can be challenging. With any company with a lot of different and important operations, it’s crucial that you have processes put into place that documents where and how each of your moving parts is being used. To this end, having a way to inventory your technology can be helpful for keeping track of where your devices, and more importantly, your data is.

What Your Inventory Does
An inventory is typically used for businesses to track their assets and resources in a way that makes sure you have an accurate count of what your company owns. Inventory is commonly used for countless types of organizations, from fast food to retail. Keeping track of what is on hand is critical to the success of any business, as it helps you manage your assets. A detailed and easily updated inventory record helps you determine just how your resources are being used, allowing you to shift priorities when needed.

So, how can your organization take advantage of inventory management for your technology solutions? We’ll discuss some of the best ways that you can use this approach to keep close watch on your technological assets.

What Should Your Inventory Include?
When you’re building an inventory system for your organization’s technology, you should include a comprehensive record of what’s included under this term. Ask yourself the following questions:

What Technology Do You Have?
You’ll first need to identify which resources should be tracked. Since technology often has long and drawn-out names or titles, you should instead abbreviate them in a way that is easy to keep track of. This technique, often called shorthand, is what will help you keep track of the technology components that you possess.

One example of different components performing different tasks is the hard drive. Chances are that you have all kinds of devices just sitting around, waiting for the moment where they see the light of day. Instead of listing off exactly what each device is, create a system for tracking what they are to make inventory easier to look at.

Let’s say that your organization has seven spare hard drives. One of them is blue with 1 terabyte of capacity, three of them are red solid-state drives with 1 terabyte each, two of them are black with 1.5 terabytes each, and one of them is purple with a 2 terabyte capacity. Use a shorthand method to list them as such:

  • 1 HDD - BLUE - 1TB
  • 3 SSD - RED - 1TB
  • 2 HDD - BLACK - 1.5TB
  • 1 HDD - PURPLE - 2TB

Where is the Technology Stored?
Once you know what technology to track, you need to determine where you are keeping track of it; specifically, you need to know where it is being stored, as well as who might possibly be in possession of it (if it’s been checked out). Be sure to mark which building, room, or closet it is stored in, as well as the shelf location.

  • 1 HDD - BLUE - 1TB (MAIN LOCATION/BASEMENT/SHELF A)
  • 3 SSD - RED - 1TB (MAIN LOCATION/BASEMENT/SHELF E)
  • 2 HDD - BLACK - 1.5TB (SAT-OFFICE1/ROOM4/SHELF B)
  • 1 HDD - PURPLE - 2TB (SAT-OFFICE2/ROOM2/SHELF D)

Additional Details
There are other details that you may want to include in your inventory processes. For example, you can monitor pricing for specific components in the event that insurance needs to come into play at any point. You also might include the date at which you purchased the technology.

  • 1 HDD - BLUE - 1TB (MAIN LOCATION/BASEMENT/SHELF A) - $95 (May 9, 2017)
  • 3 SSD - RED - 1TB (MAIN LOCATION/BASEMENT/SHELF E) - $250 (June 30, 2017)
  • 2 HDD - BLACK - 1.5TB (SAT-OFFICE1/ROOM4/SHELF B) - $160 (August 18, 2017)
  • 1 HDD - PURPLE - 2TB (SAT-OFFICE2/ROOM2/SHELF D) - $355 (February 2, 2018)

Other Considerations for Your Inventory
There are ways to make sure that you’re using the best technology inventory process out there, and one of them is using barcode technology to scan a device or component into an inventory management system. There are other ways to do this, such as using a spreadsheet system or clipboard, but these are typically more prone to human error than relying on a barcode scanner.

Does this sound like something you would be interested in implementing? Don’t waste any more time--get started today by reaching out to us at 888.678.7282.

What to Do With Your Old Power Converters, Accordi...
The Tangled History of Wireless Charging
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Tuesday, September 18 2018
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Tip of the Week Security Business Computing Technology Managed IT Services Privacy Best Practices Cloud Cybersecurity Malware Hackers Communications Ransomware Backup Internet Tech Term Smartphones Outsourced IT VoIP Network Security Passwords Productivity Software Alert Business Management Social Media IT Support Business Google Hardware Save Money Microsoft Hosted Solutions Data Phishing User Tips Android Network App Data Backup Bandwidth Twitter Windows 10 Email Communication Small Business Data Recovery Cloud Computing Smartphone Microsoft Office Browser Data Breach Vulnerability IT Services Innovation Collaboration Office 365 Employer-Employee Relationship Miscellaneous Settings Excel Saving Money Remote Monitoring Scam Company Culture Cybercrime Politics Mobile Device Management Access Control Government Efficiency Internet of Things Computer Compliance Business Continuity BDR Apps Law Enforcement Productivity Mobile Device Blockchain Patch Management Workers Office Website Computers Users Education Personal Information Managed IT Service Vendor Management Automation Networking Managing Stress Chrome SaaS Spam Dark Web Virus Word Wi-Fi Windows Virtual Assistant How To Applications Facebook Entertainment Recovery Antivirus Maintenance Password Retail Holiday Files Battery Data Management Backup and Disaster Recovery Cables Plug-In Telephone Systems Data Protection Encryption Computer Care Automobile Websites Microsoft Teams Net Neutrality CrashOverride Remote Support Hard Drive Paperless Office Tactics BYOD Microsoft Office 365 Gmail Artificial Intelligence Trends WhatsApp Wireless Charging Synergy e-waste Disaster Recovery Medical IT Knowledge Yahoo SSD Voice over Internet Protocol Proactive IT Remote Control IT budget PowerPoint Gaming Console Wireless Processors Digital Internet Explorer Analytics Authentication A.I. Scalability Phone System Lead Generation disposal GDPR Comparison Hard Drives Emergency Telephony DDoS Inventory Information Mobile Devices Remote Monitoring and Management IT Management Sports Video Games Google Maps Dongle Worker Apple Edge Threat IaaS Two-factor Authentication Authorization Movies Credit Cards News Dark Data Spyware Value Television Information Technology Storage Multi-Factor Security Specifications Avoiding Downtime Staffing Licensing Voice over IP Amazon Smart Technology Email Management Tech Terms Connectivity Cortana Bring Your Own Device Printer iPhone HaaS Printer Server Tech Support Data loss Gadget Safety Telephone System WannaCry Unified Threat Management HP Biometrics Error Marketing Travel Workplace Tips Business Intelligence The Internet of Things Regulation Sales Managed Service Provider Cost Management Streaming Media Physical Security Technology Tips Hybrid Cloud WiFi Managed IT Cleaning Printers Gadgets Budget Hiring/Firing Employer Employee Relationship Staff RAM Current Events Shortcut HIPAA Botnet VPN Document Management Database Leadership Access Touchscreen Router Content Filtering Downloads Live Streaming Reporting Tablet Millennials Fun Ink Customer Service Mobile Office Upgrade Google Drive IT Support Hosted Solution Domains File Sharing User Tip Virtualization Autocorrect Machine Learning Copy Public Speaking Spam Blocking User Security Search Scheduling Tip of the week Server G Suite Windows 10 Presentation Telecommute VoIP Lithium-ion battery Emoji Mobile Security Paste Augmented Reality Business Technology Instagram Remote Computing Samsung Wireless Technology 5G Money Laptop Printing Quick Tips Unified Communications IBM Conferencing Managed IT Services Hacker eCommerce Operating System Network Attached Storage Telecommuting Paper Competition Customer Relationship Management IP Address Online Shopping Environment Big Data Server Management

Newsletter Sign Up